Company Secretary

About us

At Aptitude we love complexity.

We immerse ourselves in the intricacies of finance digitization, subscription management, compliance, and revenue management which gives us the power to make a real impact. Once we understand how an organization works, we can implement software solutions that provide the clarity, confidence, and control they need to drive growth and achieve their ambitions.

Aptitude has served the offices of finance for over 20 years, delivering financial control and insights to empower our clients to achieve their strategies and ambitions. We are currently serving over 75 CFOs whose organisations generate a combined revenue of over $1 Trillion.

We are proud of our growing team of smart, motivated and passionate people, and believe diverse experiences and perspectives build stronger teams and better solutions.

Headquartered in London, we have seven office locations around the world with clients across four continents.

What you'll do and what we offer

Your responsibilities will include:

• Subsidiary Compliance: Manage UK and overseas subsidiaries’ statutory books, filings, and corporate compliance. Handle data protection registrations with the Head of Legal.
• Share Option Plans: Manage share schemes and third-party share plan administrator. Oversee key events, educate employees on schemes, and handle related financial processes.
• Administrative Support to the Senior Leadership Team: Track strategic goals and OKRs, organize SLT meetings, QBRs, and strategic off-sites. Maintain action tracker and report on progress.
• Governance Advisory: Advise the PLC Board and Senior Leadership Team on governance and best practice. Keep abreast of regulatory developments and provide training to new Board members.
• Board and Committee Meetings:
  Manage the corporate calendar, attend all Board and Committee meetings, produce agendas, and ensure completion of actions.
• AGM and GMs: Plan and administer the Company’s AGM and support any adhoc General Meetings.
• Annual Report and Accounts:
  Collaborate with the Finance Team on the Annual Report and Accounts. Draft various reports and oversee print timings and distribution.
• Regulatory Compliance: Ensure compliance with FCA Listing Rules, Disclosure and Transparency Rules, and Market Abuse Regulations. Draft regulatory announcements as required.
• Insurance: Manage the Group’s insurance policies and annual renewal process. Communicate updates to business activities to brokers.
• Intellectual Property: Oversee the Group’s registered trademarks and patents. Liaise with IP lawyer and product and marketing functions for new registrations.
• Corporate Transactions: Support corporate transactions such as acquisitions and disposals.
• Stakeholder Engagement: Manage shareholder queries and requests. Engage with institutional investors and proxy advisory agencies. Respond to due diligence requests from customers and prospects.
• Suppliers and Key Relationships:
  Own relationships with various entities including the Company’s registrars, share scheme administrators, insurance brokers, IP lawyers, and remuneration consultants. Work closely with other advisers and suppliers.

We’ll provide you with the opportunity to grow your expertise in an environment that supports you, your life and your career.

We’ll also offer you a competitive salary plus bonus, as well as the following benefits:

• ShareSave scheme – ability to purchase company shares on preferential terms
• Private healthcare
• Income protection and group life insurance
• Flexible / hybrid working options

What we're looking for

Ideally, you will have the following experience and skills:

• Chartered Secretary Qualifications – fully qualified company secretary with experience in a Listed PLC environment (10+ years)
• Excellence Commercial Awareness
• Self-motivated – Must be self- motivated and thrive in working in a fast paced environment.
• External and Internal facing – Builds relationships with internal and external stakeholders. Has the courage to challenge the status quo.
• Share Plan management – Experience of overseeing and running international share option plans within a listed company environment
• Communication skills – Must have excellent written and verbal skills.

How to apply

Please click on the ‘Apply now’ button below, including your CV/resume and any other relevant information that will help us get to know you better.

Diversity and Inclusion

If you’re interested in working at Aptitude, but don’t feel you meet every single requirement of the role, we’d still like to hear from you!  A diverse workforce is an essential part of our culture, and we’re dedicated to ensuring that our staff can show up as their authentic self – safe in the knowledge that their differences will be embraced and respected by all. We’re strong advocates of supporting applicants from a wide variety of backgrounds which include different ages, genders, ethnicities, physical abilities and sexual orientation, and we work hard to build the confidence of our workforce through inclusivity, equity and ongoing training. So, if you’re excited about this role but your past experience doesn’t align perfectly with every requirement, we’d encourage you to apply anyway. You might be just the candidate we’ve been looking for, whether it’s for this role or another.