Wrocław, Dolnośląskie, Poland
At Aptitude, we’re on a mission to change the way the world’s leading enterprises understand and grow their businesses. Our industry-leading finance data platform, Fynapse, helps organizations streamline their operations, unlock trusted insights and accelerate growth.
We’re proud to be building a global team of passionate and ambitious people who love solving complex challenges and making an impact. We celebrate diverse perspectives and believe that our differences make us stronger, smarter and more creative.
With our headquarters in London and offices in seven locations worldwide, we’re proud to partner with clients across four continents. Wherever you join us, you’ll be part of a global community shaping the next generation of finance technology.
We are looking for a detail-oriented and proactive Senior People Operations & Systems Specialist to be the operational backbone of our HR function across the UK, US and APAC, with working knowledge of Polish employment regulations as value added. You will own the day-to-day running of our Connect HR system, ensure the accuracy and integrity of all employee data, and act as the subject-matter expert on multi-region benefits administration, HR compliance, and people operations processes.
This is a hands-on role that sits at the intersection of technology, compliance, and employee experience. You will partner closely with HR Business Partners, Finance, and Legal to make sure our people processes are seamless, compliant, and scalable. This role presents a fantastic opportunity for you to build on your previous experience of implementing and adopting innovative approaches to modernising ways of working that propel HR processes into the future as we harness the ability of ongoing technological advances such as AI.
KEY RESPONSIBILITIES:
Connect HR System Administration
Serve as the primary system administrator for Connect HR, owning configuration, data integrity, user access, and ongoing maintenance.
Process all HR transactions in Connect HR including new hires, role changes, promotions, salary adjustments, transfers, and leavers.
Build, innovate and maintain workflows, approval chains, and automated alerts within the system to support HR processes.
Perform regular audits to ensure employee records are accurate, complete, and compliant with local data protection requirements (UK GDPR / US state laws).
Act as the first point of contact for employee and manager queries related to Connect HR; developing modernised and easy to navigate user guides and deliver system training.
Collaborate with the vendor and internal IT teams on system upgrades, integrations, and troubleshooting.
People Operations
Manage end-to-end employee lifecycle administration: contracts, onboarding, changes, and offboarding documentation for APAC, UK and US employees.
Maintain and update HR policies, employee handbooks, and process documentation to reflect current UK and US employment law.
Support payroll preparation by ensuring all people changes are accurately reflected and communicated to payroll teams on time.
Handle employment verification, right-to-work checks, and background screening coordination across regions.
Partner with HRBPs on employee relations administrative support, documentation, and case management tracking.
Benefits Administration
Administer UK benefits including pension (auto-enrolment), private medical insurance, life assurance and other perks.
Administer US benefits including medical, dental, vision, 401(k), FSA/HSA, COBRA, and state-specific programmes.
Manage annual benefits open enrolment cycles and new-hire enrolment processes, including employee communications and system updates.
Act as the liaison between employees and benefits brokers/providers to resolve queries and claims issues promptly.
Track leave programmes (UK statutory leave, US FMLA/state leave, PTO) and ensure accurate recording in Connect HR.
Benchmark benefit offerings periodically and provide data-driven recommendations to improve competitiveness.
Poland HR Administration (support when needed)
Support local HR administration for Polish employees, including compliance with the Polish Labour Code
Coordinate compliant processing of employment transactions.
Maintain awareness of Polish mandatory benefits (holiday entitlement, sick pay) and reflect these accurately in systems and processes.
Reporting & Analytics
Produce regular and ad-hoc HR metrics reports from Connect HR (headcount, attrition, time-to-hire, absence, etc.).
Identify and flag data quality issues proactively, driving continuous improvement in reporting accuracy.
We’ll also offer you a competitive salary and bonus as well as the following benefits:
Private healthcare
Life and disability insurance
ShareSave scheme – ability to purchase company shares on preferential terms
English language lessons during working hours
Flexible working conditions and hybrid work model
EAP
Multisport card
Free foreign travels insurance (for no work-related travels)
Easter/ Christmas Funding
Where you will be:
This role is based from our Wrocław office, we support hybrid working
To us at Aptitude, hybrid working means that our employees come together for 2-days per week at their local office. It’s an opportunity for our teams to collaborate, solve problems together and to be engaged and involved in the wider community of our business.
We ask employees to come into the office every Wednesday and give you the flexibility to choose your other day
Essential
3+ years of experience in a People Operations, HR Shared ServicesHands-on experience administering an HRIS platform
Understanding of UK employment law, statutory benefits, and HR compliance requirements.
Proven ability to process high volumes of HR transactions accurately and to deadline.
Strong data-handling skills; comfortable with Excel/Google Sheets and HRIS reporting tools.
Excellent attention to detail and a process-improvement mindset.
Strong interpersonal and communication skills
Ability to handle confidential and sensitive information with discretion.
Desirable
Experience supporting HR administration in Poland, including knowledge of the Polish Labour Code and ZUS obligations.
Please click on the ‘Apply now’ button below, including your CV/resume and any other relevant information that will help us get to know you better.
If you’re interested in working at Aptitude, but don’t feel you meet every single requirement of the role, we’d still like to hear from you! A diverse workforce is an essential part of our culture, and we’re dedicated to ensuring that our staff can show up as their authentic self – safe in the knowledge that their differences will be embraced and respected by all. We’re strong advocates of supporting applicants from a wide variety of backgrounds which include different ages, genders, ethnicities, physical abilities and sexual orientation, and we work hard to build the confidence of our workforce through inclusivity, equity and ongoing training. So, if you’re excited about this role but your past experience doesn’t align perfectly with every requirement, we’d encourage you to apply anyway. You might be just the candidate we’ve been looking for, whether it’s for this role or another.