Wrocław, Dolnośląskie, Poland
At Aptitude we love complexity.
We immerse ourselves in the intricacies of finance digitization, subscription management, compliance, and revenue management which gives us the power to make a real impact. Once we understand how an organization works, we can implement software solutions that provide the clarity, confidence, and control they need to drive growth and achieve their ambitions.
Aptitude has served the offices of finance for over 20 years, delivering financial control and insights to empower our clients to achieve their strategies and ambitions. We are currently serving over 75 CFOs whose organisations generate a combined revenue of over $1 Trillion.
We are proud of our growing team of smart, motivated and passionate people, and believe diverse experiences and perspectives build stronger teams and better solutions.
Headquartered in London, we have seven office locations around the world with clients across four continents.
This role is responsible for delivering the best possible workplace experience for Aptitude team members-whether they work from home or in one of our offices. It covers safe and healthy working practices, ensuring everyone has the right equipment and conditions to do their best work. A key part of the role is fostering a sense of connection- both to Aptitude and to each other- by creating opportunities for meaningful engagement, inside and outside the work environment (e.g. community service initiatives).
This is still a relatively new position within our structure, created just a year ago with the opening of our new Wrocław office. While the foundations are in place, there’s still plenty of room to shape and grow the role in line with evolving needs. If that sounds exciting- we’d love to hear from you!
This role is based in the Wrocław office 4 days a week, with the flexibility to work from home 1 day per week.
Key Responsibilities
Office & Remote Support
• Ensure team members have the right equipment and working conditions, in collaboration with IT and Health & Safety.
• Manage office supplies and vendor relationships (including fruit, groceries, coffee, plants).
• Coordinate cleaning services and contracts.
• Administration of hybrid workplace time tracking and office attendance
Employee Experience & Wellbeing
• Collaborate on organizing team and company-wide events, bringing fresh ideas to life that inspire hybrid team members to engage in office life and help remote colleagues feel truly connected.
• Coordinate wellbeing initiatives (e.g. Pink Box, Breakfast/Lunch offers, themed events).
• Arrange and distribute occasional gifts and vouchers.
• Respond to employee queries and support day-to-day needs.
Internal Communication
• Support internal communications by maintaining office-based channels and preparing materials/decks.
• Assist with AllHands meetings (e.g. Slido setup, calendar invites).
Administrative & Operational Tasks
• Manage access cards and visitor registration.
• Coordinate travel bookings (flights, hotels, taxis) for SLT and Board.
• Support external visits and Board/SLT meetings.
• Handle shipments and courier services (e.g. DHL, internal packages).
• Liaise with building management and landlords on facility-related topics.
Compliance & Safety
• Cooperate with Health & Safety specialists and building managers.
• Conduct monthly first aid kit checks and restocking.
• Ensure ergonomic and safe workplace conditions.
Cross-functional Collaboration
• Work closely with P&C on administrative tasks (e.g. license management)
• Cooperation with Finance Team on some admin tasks (e.g. processing invoices in NetSuite.
• Coordinate workplace experience topics for the London office and other locations or/and other Aptitude locations; depending on current needs.
• Cooperation with other Function, according to current organizational needs.
We’ll provide you with the opportunity to grow your expertise in an environment that supports you, your life and your career.
We’ll also offer you a competitive salary plus profit-related bonus scheme, as well as the following benefits:
Private healthcare
Life and disability insurance
ShareSave scheme – ability to purchase company shares on preferential terms
English language lessons during working hours
Flexible working conditions and hybrid work model
EAP
Multisport card
Free foreign travels insurance (for no work-related travels)
Easter/ Christmas Funding
Ideal Candidate Profile
• Minimum 1–2 years of relevant experience.
• Strong organizational and communication skills.
• Proficiency in MS Excel.
• Experience in event organization (e.g. student groups) is a plus.
• Familiarity with graphic tools is an asset.
Please click on the ‘Apply now’ button below, including your CV/resume and any other relevant information that will help us get to know you better.
If you’re interested in working at Aptitude, but don’t feel you meet every single requirement of the role, we’d still like to hear from you! A diverse workforce is an essential part of our culture, and we’re dedicated to ensuring that our staff can show up as their authentic self – safe in the knowledge that their differences will be embraced and respected by all. We’re strong advocates of supporting applicants from a wide variety of backgrounds which include different ages, genders, ethnicities, physical abilities and sexual orientation, and we work hard to build the confidence of our workforce through inclusivity, equity and ongoing training. So, if you’re excited about this role but your past experience doesn’t align perfectly with every requirement, we’d encourage you to apply anyway. You might be just the candidate we’ve been looking for, whether it’s for this role or another.