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Workplace Experience Coordinator

Wrocław, Dolnośląskie, Poland

About us

At Aptitude we love complexity.

We immerse ourselves in the intricacies of finance digitization, subscription management, compliance, and revenue management which gives us the power to make a real impact. Once we understand how an organization works, we can implement software solutions that provide the clarity, confidence, and control they need to drive growth and achieve their ambitions.

Aptitude has served the offices of finance for over 20 years, delivering financial control and insights to empower our clients to achieve their strategies and ambitions. We are currently serving over 75 CFOs whose organisations generate a combined revenue of over $1 Trillion.

We are proud of our growing team of smart, motivated and passionate people, and believe diverse experiences and perspectives build stronger teams and better solutions.

Headquartered in London, we have seven office locations around the world with clients across four continents.


What you'll do and what we offer

This function is responsible for ensuring the best possible workplace experience for Aptitude team members in their locations, whether this is at home or in an office. This includes safe and healthy working practices and ensuring team members have the right equipment for which to work. Their job is to ensure that our team members feel connected to both Aptitude and each other, creating opportunities for connection inside or outside the work environment (e.g community service).

  • Responsible for all office supplies (and supplier management thereof) for items needed both within the office and for those that work from home.
  • Liaise with IT to arrange appropriate equipment for all Aptitude Team Members. Liaise with P&C to arrange occasional gifts and distribute them among Aptituders
  • Supporting the organisation and management of Aptitude events, including those that are arranged by the social committees. And comes up with ideas and implements activities to encourage our hybrid team members to come into our offices.
  • Supporting our Talent Management team with the running of any wellbeing programmes for team members, in line with our wellbeing philosophy.
  • Supporting with our internal communications function, ensuring that all communication channels held within the office are up to date and maintained, including preparation of required materials, decks and vouchers
  • Working with others to ensure the proper management and care of Aptitude visitors, including Board and SLT visits.
  • Collaborate with couriers and post office to manage deliveries
  • Responsible for ensuring the proper cleaning management of our office locations, including management of cleaning contracts.
  • New office – administration & reception coordination
  • Administration of hybrid workplace time tracking and office attendance
  • Cooperation with P&C team on some admin tasks (e.g. licence management)
  • Cooperation with Health& Safety function to provide ergonomic, friendly workplace


Where you’ll be: Wroclaw, with requirement to work from the office 4 days a week.

We’ll provide you with the opportunity to grow your expertise in an environment that supports you, your life and your career.


We’ll also offer you a competitive salary plus profit-related bonus scheme, as well as the following benefits:

  • Private healthcare
  • Life and disability insurance
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • English language lessons during working hours

Please be aware we can offer you 6-months contract, with the possibility to prolongate. 


What we're looking for

The ideal candidate will have the following skills & experience:

  • Graduate or 1-2 years of similar experience
  • Additional graphic programs will be an asset
  • Previous experience in event organisation (e.g. in student organisation) will be an asset
  • MS Excel proficiency
  • English B2/ C1
  • Good communication skills
  • Good organizational skills

How to apply

Please click on the ‘Apply now’ button below, including your CV/resume and any other relevant information that will help us get to know you better.


Diversity and Inclusion

If you’re interested in working at Aptitude, but don’t feel you meet every single requirement of the role, we’d still like to hear from you!  A diverse workforce is an essential part of our culture, and we’re dedicated to ensuring that our staff can show up as their authentic self – safe in the knowledge that their differences will be embraced and respected by all. We’re strong advocates of supporting applicants from a wide variety of backgrounds which include different ages, genders, ethnicities, physical abilities and sexual orientation, and we work hard to build the confidence of our workforce through inclusivity, equity and ongoing training. So, if you’re excited about this role but your past experience doesn’t align perfectly with every requirement, we’d encourage you to apply anyway. You might be just the candidate we’ve been looking for, whether it’s for this role or another.

Workplace Experience Coordinator

Wrocław, Dolnośląskie, Poland

Apply now